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3 tecniche per la gestione del tempo

3 techniques for time management

by Cecilia Vola in Blogs

Time, as we know, is the most important resource we have: we don't own it but it can be made better use by learning to manage it effectively.

Let us always remember that every improvement also requires time, and that it is right to give it.

What is time management

Time management is a planning and control discipline to optimize time management and increase the productivity, efficiency and effectiveness of operational processes.

We live in an era in which the attention span is very low (we're talking about an average of 9 seconds!) and sources of distraction are always lurking.
Optimizing through techniques and tools certainly helps productivity, it means being able to do better.
To improve time management there are effective and proven time management techniques: these methods can help you complete more tasks, limit distractions and improve efficiency in what you need and/or want to do.



1. THE EISENHOWER MATRIX
"What is important is rarely urgent. What is urgent is rarely important."

To optimize time management and help you decide what is important and what is not, the Eisenhower Matrix asks you to divide your to do list into four quadrants:


Quadrant 1 - Important/Urgent: important activities and tasks to be completed as soon as possible and which cannot be delegated.
Quadrant 2 – Important/Non-urgent: activities and tasks that are important but can be scheduled or postponed.
Quadrant 3 – Not Important/Urgent: Urgent activities and tasks that can be delegated.
Quadrant 4 – Not important/Not urgent: superfluous activities and tasks to eliminate.

Among the time management techniques for managing time, the Eisenhower Matrix is ​​very effective for defining priorities and identifying all those superfluous activities that steal precious time.
This allows us to visualize how to best divide our time and therefore manage it better.
[this is my favorite technique]


2. PARETO PRINCIPLE
The Pareto principle, also known as the 80/20 rule , states that 80% of results can be achieved by completing 20% ​​of tasks.

Applied to time management, this method consists of focusing on the activities that bring greater results, setting aside or eliminating those that do not contribute equally.
[Honestly, I'm less comfortable with it, but the good thing is that we're all different.]


3. THE TOMATO TECHNIQUE
The Pomodoro technique consists of dividing time into blocks (called pomodoros) and inserting pauses between them.
The classic technique involves working for 25 minutes and taking a break for 5 minutes. After 4 blocks (or pomodoros) of 25 minutes it is advisable to take a longer break, 15 to 30 minutes.
During breaks, get up from your chair, drink some water, stretch, in short, take a break to recharge and return to your desk fresher.

Essentially, the Pomodoro technique consists of alternating a certain number of minutes dedicated to work and a certain number of minutes of break.

Here are some extra tips for managing time using the Pomodoro technique:

  • Track how many tomatoes you need to complete a specific or recurring task and improve planning;
  • During work blocks, limit distractions as much as possible: silence your phone, and if this isn't enough, put it in the drawer or away from the workstation;
  • Experiment with blocks of work, such as working for 50 minutes and taking 15-minute breaks, to see what works best for you;
  • Make the most of each block of work by writing a to-do list and try to complete them all within the given time.

This time management method is very useful for fighting procrastination and completing the work to be done in the shortest time possible.
Knowing how to take time off is essential not only for psychological and physical well-being but also because it allows you to focus better when you get back on track.
Seeing is believing!

Be smart
At the basis of all time management there must therefore be the ability to identify one's objectives and define them with the Smart method to verify their feasibility (read this post about it).

There is no time management for impossible objectives.
If well planned, there are no impossible goals.

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